B. F. Saul Company Hospitality Group

  • Administrative Assistant to the VP/General Manager

    The Hay-Adams
    Job Function
    Full Time
    Daytime/Office Hours
  • Overview and Responsibilities


    Support the Executive Office through execution of duties and responsibilities as outlined below and as required by the General Manager

    Ensure that Executive Office administrative requirements are maintained to a high standard so as to ensure continued good reputation of the hotel


    Essential Duties and Responsibilities


    It is the responsibility of the individual to represent the Executive Offices at all times through professional manner of behavior, dress and speech.


    Evaluate and initiate timeous selection of seasonal VIP guest amenities from key existing and prospective suppliers.


    Managing supplier relations to ensure consistent supply of VIP and other guest amenities


    Manage VIP guest program through evaluation/analysis of Daily revenue reports, star competitive set reports and communication of VIP amenity / recognition to key HOD's


    Assume complete responsibility for Hotel’s children’s program


    Ensure effective management of Front of House areas to ensure compliance with set hotel standards


    Initiate and conduct room inspections for all VIP guests ensuring compliance with Hotel and Leading Hotels standards


    Assist in execution Food and Beverage seasonal menu rotations and implementation of marketing initiatives


    Provide support the General Manager and Director of Operations administratively. This may require coordinating and working with other departments to ensure that tasks are seen through.


    Assist in ensuring that the Hotel’s Green Team remains invigorated and the mission is upheld, communicated and enforced throughout the organization as a member of the Team.


    Perform any other reasonable duties as required and directed by Executive Management.








    To perform this job successfully an individual must be able to perform each essential duty to a satisfactory standard. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    Supervisory Responsibilities

    This position has no supervisory responsibilities.


    Education and Experience

    College degree required. Prior hotel and administrative experience required, preferably at a senior level.


    Computer Skills

    Must have an excellent working knowledge of Microsoft Windows and Microsoft Office, including Word, Excel and Outlook.


    Language Skills

    Must have good knowledge of English, ability to both speak and write clearly in said language. Must have an excellent, calm professional telephone voice. Must be able to listen or read instructions, memos, correspondences and messages. Must have ability to write memos, correspondences and messages.


    Mathematical Skills

    Must have basic number knowledge, ability to add divide, subtract and multiply basic two digit numbers. Must be able to understand American weight, volume and distance measurements.


    Reasoning Ability

    Ability to carry out detailed instructions both written and oral, using common sense. Ability to deal with problems in a calm professional manner required.


    Physical Ability

    Must be able to sit at a desk for extended periods of time. Must be able to bend, stoop, squat and stretch as needed to fulfill the job requirements.



    EEO AA M/F/Vet/Disabled


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