B. F. Saul Company Hospitality Group

Sales & Marketing Administrator

Location
The Hay-Adams
City
Washington
Job Function
Sales
State
DC
Type
Full Time
ID
2018-3169
Schedule
Daytime/Office Hours

Overview and Responsibilities

The sales and marketing administrator will provide  support to the Director of Sales and Marketing (DOSM) and Director of Catering (DOC), including the Sales and Catering Department.

 

Essential Duties & Responsibilities 

  1. It is the responsibility of the individual to represent the Sales and Catering Offices at all times through professional manner of behavior, dress and speech.
  2. Screen incoming calls and correspondence and respond independently when possible, or as directed.  Complete sales lead sheet information and forward to the appropriate sales person.  Compile and maintain sales database and spreadsheets for sales and marketing use.
  3. Maintain fax, copier and postage machines (include ordering, maintenance and ensuring adequate supplies for each of them).  Maintain office supplies such as: stationary, envelopes and sales kits (including inserts).
  4. Assist in the organization of special events/projects as directed and be able to conduct site inspections of the hotel when required.
  5. Retrieve and distribute mail (internal and external) appropriately.  Maintain sales files, sales department phones and ensure overall efficiency of the sales department’s daily operation.
  6. Social Networking and PR Responsibilities: Conduct a search on a daily basis (Monday and Friday) on Facebook, Twitter, 4 Square  and respond to, input and share all relevant messages (such as menus, events and packages) which will maintain the awareness of the Hay-Adams in the social networks.  Collect and archive all PR clippings according to month/year.  Contact appropriate publications and secure reprinting of feature pieces designated by the executive staff.
  7. Provide support to the Director of Sales and Marketing and Director of Catering administratively. This may require coordinating and working with other departments to ensure that tasks are seen through.
  8. Follow The Hay-Adams Handbook, the Department Standard Operating Manual, and our policies and procedures as part of this job description.
  9. Social Room Blocks - Creates, inputs and maintains social room blocks including Social Resumes and VIP information.
  10. Perform any other reasonable duties as required and directed.

Qualifications

To perform this job successfully an individual must be able to perform each essential duty to a satisfactory standard. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education: Associate degree or equivalent from a two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

 

Experience: Associate degree or equivalent from a two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

 

Basic Expectations: Attention to detail; Mature, professional interaction with employees, guests and business contacts; Ability to work under pressure; Ability to prioritize work; Ability to handle multiple tasks at the same time;

 

Supervisory Responsibilities: This position has no supervisory responsibilities.

 

Language Skills: Ability to read and interpret business reports and journals.  Ability to write business correspondence and present information and respond to questions from groups of managers, clients, customers and general public.

 

Mathematical Skills: Must have the mathematical ability to add, subtract, divide and multiply basic two digit numbers.  Must be able to understand American weight, volume and distance measurements.

 

Reasoning Ability: Ability to define problems collect data, establish facts and draw valid conclusions.  Ability to concentrate for periods of time and to interact well with other departments and co-workers under high stress and demanding conditions, i.e. time constraints, difficult guests.

 

Physical Ability: While performing the duties of this job, the employee is regularly required to talk and hear.  The employee frequently is required to stand, walk and sit.  The employee is occasionally required to lit and/or move up to 10 pounds.

 

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Company: THA

 

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